For the purpose of this agreement a ‘term’ refers to a three term academic year: autumn, spring and summer.

These instrument hire terms and conditions are for parents/carers hiring instruments directly from the WEMA Music Hub. Hire/loan of instruments directly to schools are in our separate Schools’ Terms and Conditions document.

As a hirer, I understand:

• It is my responsibility to care for the instrument and return in it the same condition as it was when the hire period started
• I am responsible for the cost of repair or replacement of the instrument if it is damaged or lost
• It is my responsibility to insure the instrument against such loss or damage. WEMA Music Hub does not insure instruments which are on hire
• I do not own the instrument and must not lend, sell, lease or loan the instrument

Conditions of hire:

Care

• The instrument is for use by the named student only, and must be brought to school/music centre as required
• Together with its accessories, the instrument must always be used with care and placed in its case when not in use.
• The instrument should never be kept where it will get wet, or too cold or hot (eg next to a radiator or in direct sunlight). This will cause damage to the instrument.
• The instrument, case and accessories must not be defaced in any way, such as writing the student’s name on the case. This will be considered damage and the appropriate repair/replacement charge made to the hirer. A name/address label can be attached to the case, but should not be permanent.

Damage repair, maintenance and consumables

• Some instruments need to be serviced once per year or when required, the cost of which is payable by the hirer. Your teacher will advise if this is necessary
• Any damage must be reported to WEMA Music Hub immediately and you must not try to repair it yourself. Any repairs must be done by a specialist repairer recommended by WEMA Music Hub and at the cost of the hirer
• The hirer is responsible for the cost of repair or replacement of the instrument if it is damaged or lost
• The hirer is responsible for the purchase of consumable items e.g. reeds, strings, rosin, lubricants etc

Ending the hire agreement

• Should you wish to end this hire agreement, the instrument must be returned to WEMA Music Hub office. The instrument cannot be left with the school or teacher
• If you wish to end the hire agreement, written notice (post or email) must be given to WEMA Music Hub office, not the teacher or your school
• The hire charge is payable until the instrument is returned and we have acknowledged receipt of return

Charges

• An invoice will be issued for payment once per term (3 term year). It will be emailed to the hirer from the Council’s Finance team; please check your junk emails in the first instance.
• The hire charge is payable per school term (3-term year) or for any part of the school term. Hire periods run from the 1st day of the school term to 1st day of the next term.

Please indicate below that you have read and understood these Terms and Conditions